2021 CWHOA Annual Meeting MInutes
Our annual meeting was held Novemer 12, 2020. At the meeting, the association voted to increase the 2021 dues by 2.8% to $555.00. If you are in good standing, the new association dues of $555.00 are due on May 1, 2021. To make it easy, we recommend four monthly payments of $138.75 beginning February 1, 2021. Please do not be late with your payment. You will incur a late fee of $56.00 if you do not pay the full amount by May 10, 2021. We will not send out payment coupons or statements. Please plan accordingly. You can pay online by e-check at no charge at www.homesideproperties.com. You may also pay by credit card but there is a processing fee.
If you owe a balance to the association on December 31, 2020, your 2021 CWHOA dues are due on January 1, 2021. If your dues are not paid current, including back dues owed and current dues, then a late fee of $56.00 will be assessed on January 16, 2021.
During the 2021 annual meeting, the association elected Meredith Hawks to the board. Please welcome Meredith. We also wish to thank Jack Bodner for his service over the past three years. Please find below, the annual meeting minutes.
cwhoa_board_minutes_2021__date_2020-12-14.pdf
cwhoa_board_minutes_cover_letter_2021.pdf
speeding and stop sign violations
Smyrna police, at the request of neighbors and the board, asked for additional Smyrna police patrols to enforce traffic laws to stop drivers that disobey speed limit and stop signs. Several drivers were cited for violations recently. We received assurance that aggressive patrols will continue in our neighborhood. Please, avoid the fines. Slow down and stop!
this is the website for chateau walk homeowners association
Property managed by:
Homeside Properties
2555 Westside Parkway, Suite 600, Alpharetta, GA 30004
Property manager: Julie Porche.
phone: 678-297-9566
e-mail: jporche@homesideproperties.com
Board president:
Gary L. LaRue
phone/text: 505-688-5551
e-mail: gary.larue@gmail.com
On street parking
The Board continues to issue notices to homeowners and residents that park on the street in violation of Chateau Walk covenants. The fire on Chateau Lane is a prime example of WHY we cannot have vehicles parked on our streets! Fire and rescue vehicle are large equipment and when vehicles park on the streets, especially over night or worse, park on both side of the street, then fire and rescue vehicles cannot reach the emergency that WILL happen in our neighborhood. PLEASE DO NOT PARK OVERNIGHT ON OUR STREETS!
REPORTing AN INCIDENT TO THE POLICE
If you see something suspicious contact the Smyrna police department non-emergency number at 770-434-6666. They are very good about sending a police car out immediately. Please contact the president so he can determine if an alert should be sent to the neighborhood at large. For pool emergencies, there is a 911 telephone in the ladies bathroom. Pick up the handset and you will be connected automatically to 911. The pool address is 3011 Vineyard Way, Smyrna, GA 30082. The trailer parks, the apartments and Martha's Vineyard are in unincorporated Cobb County police jurisdiction. Contact Cobb County police non-emergency number at 770-499-3900 to file a complaint or dispatch a police car.
Report Traffic Violations If you see a vehicle speeding, running a stop sign or endangering the neighborhood you can report the vehicle to the Smyrna police by going to https://www.egovlink.com/smyrna/action.asp and choose Public Safety and then Traffic Tip. Complete the information fully including day and time and a description of the vehicle and location. The more information the better. The more often we report violations the better. The Smyrna police use complaints to track violations and will dispatch police cars and patrols based on complaints filed. The more we document, the more patrols we will see.
essential information for residents
The covenants for Chateau Walk and the association regulations are found on this website. You will also find links to a variety of community information sites that will help you become acquainted with Smyrna. Be sure and register on the Homeside Properties website at homeside.cincwebaxis.com/. At that site you can make bank draft or credit card payments for your association dues. There is a fee for using this service. You may also obtain forms for submission to the board for review of any planned improvements as well as see your balance. We also ask that you check the box to enable your e-mail and telephone numbers to be available to the community for emergency purposes and event announcements.
Payment and collection policy The cornerstone of an effective homeowner association is the timely payment of association dues. Dues are used to maintain common grounds, pool, tennis court, pond and other association property and structures. The board and Homeside Properties entered into a new collection policy on November 1, 2017. That policy states:
1. If Homeowner is Current on Assessments: Assessments are due on the 1st of January and are considered late on May 10th of the assessment year:
2. Homeowner is NOT Current on Assessments: Assessments are due on the 1st of January and are considered late on January 10th of the assessment year:
3. Homeside Properties will send a late statement to the Owner after 17 days, when the Owner is more than $50.00 in arrears.
4. Homeside Properties will send a 30 Day Warning of Lien Letter 30 days after the late notice if the homeowner is more than $250.00 in arrears:
5. Homeside Properties will send a Lien Letter 30 days after the 30 Day Warning of Lien Letter notice if the homeowner is more than $400.00 in arrears:
6. After Homeside Properties has sent the two collection letters indicated above (Number 4 & 5). A delinquent Owner will be sent to legal and collection counsel:
The board of Chateau Walk is very serious about the timely payment of association dues. The association WILL NOT waive any late fees, rebilling fees or collection fees from either Homeside Properties or from our collection attorneys. Please be sure to pay your dues timely. Avoid the extra costs! Make your payments electronically by signing up at the Homeside Properties website at https://homeside.cincweb.com. At that site you can make e-check or debit/credit card payments for your association dues. There is a NO service fee for e-check. Electronic debit or credit card payments incur a fee. Statements are send quarterly January, April, July and October.
The architectural control committee (ACC) must approve all requests for home improvements or alterations before you start the work. This includes roofs, painting, fences, landscaping, or any other exterior change. Even if you plan to use the same colors or materials you must receive ACC approval. See the ACC page on this website for more information. We will respond to your request within 30 days. Not sure if a request is necessary? Contact us via email so the board can assist. The board does periodic drive-through inspections of the neighborhood. If there is anything of concern regarding landscape or home maintenance, Homeside Properties will notify you in writing of the concern. Please visit the ACC page on this site.
Our annual meeting is held in November at the Smyrna Community Center.
The Chateau Walk community pool is open from May through late September or early October and is accessible with your magnetic pool key card. Lost pool card key? Contact the association president for a new card. New card fee is $25.00.
Doggie bag dispensers and trash cans are conveniently placed at the lake and pool areas. Help keep our community clean and pick up after your pet when out walking your dog.
Lawn awards go out monthly from June to August.
Garbage and recycling are picked up each Monday. You can put your trash container and recycling bin out the night before. You must store the containers out of site from the street promptly the next day. Leaves and branches are picked up on Wednesday unless there is a holiday that week. Leaves and yard clippings must be in paper lawn bags. You can place them at the curb the day before. The board does periodic drive-through inspections and Homeside Properties will notify you of garbage cans left out more than 48 hours after pick-up.
On-street parking for more than 48 hours is a covenant violation. Owner vehicles are to be parked in the garage or in the driveway. Our streets were not designed for on-street parking. Parking on the street can block school buses, trash pick-up trucks, fire trucks and rescue vehicles. If you have guests that park on the street please ask them to park only on one side of the street.
Newspapers and yard trash should be collected and placed in trash containers. Please keep Chateau Walk clean and sharp. Pick-up newspapers and put them in the trash.
Charcoal grill and picnic tables at the pool are available for your use. You are invited to use the grill but we ask you clean up your ashes afterward. Do not place ashes in the garbage cans.
Closing documents for selling your home If you need documents or a payoff amount please contact Anne Lawrence of Homeside Properties at 678-248-8814 or email at alawrence@homesideproperties.com to receive closing statements for selling your home. There is a fee for this service. Be sure and obtain the pool card from the previous owner at closing. There is a $25.00 fee for a new pool card.
Payment and collection policy The cornerstone of an effective homeowner association is the timely payment of association dues. Dues are used to maintain common grounds, pool, tennis court, pond and other association property and structures. The board and Homeside Properties entered into a new collection policy on November 1, 2017. That policy states:
1. If Homeowner is Current on Assessments: Assessments are due on the 1st of January and are considered late on May 10th of the assessment year:
- A late fee of 10% of the amount due will be imposed ten (10) days after the due date in accordance with the Association’s governing documents.
- A rebilling fee of $50.00 is assessed if the balance is not paid in full, including the late fee, by May 31.
2. Homeowner is NOT Current on Assessments: Assessments are due on the 1st of January and are considered late on January 10th of the assessment year:
- A late fee of 10% of the amount due will be imposed ten (10) days after the due date in accordance with the Association’s governing documents.
- A rebilling fee of $50.00 is assessed if the balance is not paid in full, including the late fee, by January 31.
3. Homeside Properties will send a late statement to the Owner after 17 days, when the Owner is more than $50.00 in arrears.
- There is a $1.50 charge for this notification plus copy and postage costs. This is charged to the Owner.
4. Homeside Properties will send a 30 Day Warning of Lien Letter 30 days after the late notice if the homeowner is more than $250.00 in arrears:
- This letter has a charge of $35.00 to the Owner.
- In addition the association assesses a $50.00 rebilling fee for any balance that is unpaid as of the end of May.
- If the Owner has a balance of less than the above amount, a quarterly reminder notice will continue to be sent, at a charge of $1.50 plus postage and copy costs. This is charged to the Owner.
5. Homeside Properties will send a Lien Letter 30 days after the 30 Day Warning of Lien Letter notice if the homeowner is more than $400.00 in arrears:
- A lien will be filed in the county land records and will not be released until the balance has been paid in full. This letter has a charge of $112.00 to the Owner plus the costs for filing and releasing the lien. This is charged to the Owner.
- If the Owner has a balance of less than the above amount, a quarterly reminder notice will continue to be sent, at a charge of $1.50 plus postage and copy costs. This is charged to the Owner.
6. After Homeside Properties has sent the two collection letters indicated above (Number 4 & 5). A delinquent Owner will be sent to legal and collection counsel:
- If the Owner is $700.00 or more in arrears. There is a charge of $150.00 added to the Owners account. This is charged to the Owner.
The board of Chateau Walk is very serious about the timely payment of association dues. The association WILL NOT waive any late fees, rebilling fees or collection fees from either Homeside Properties or from our collection attorneys. Please be sure to pay your dues timely. Avoid the extra costs! Make your payments electronically by signing up at the Homeside Properties website at https://homeside.cincweb.com. At that site you can make e-check or debit/credit card payments for your association dues. There is a NO service fee for e-check. Electronic debit or credit card payments incur a fee. Statements are send quarterly January, April, July and October.
The architectural control committee (ACC) must approve all requests for home improvements or alterations before you start the work. This includes roofs, painting, fences, landscaping, or any other exterior change. Even if you plan to use the same colors or materials you must receive ACC approval. See the ACC page on this website for more information. We will respond to your request within 30 days. Not sure if a request is necessary? Contact us via email so the board can assist. The board does periodic drive-through inspections of the neighborhood. If there is anything of concern regarding landscape or home maintenance, Homeside Properties will notify you in writing of the concern. Please visit the ACC page on this site.
Our annual meeting is held in November at the Smyrna Community Center.
The Chateau Walk community pool is open from May through late September or early October and is accessible with your magnetic pool key card. Lost pool card key? Contact the association president for a new card. New card fee is $25.00.
Doggie bag dispensers and trash cans are conveniently placed at the lake and pool areas. Help keep our community clean and pick up after your pet when out walking your dog.
Lawn awards go out monthly from June to August.
Garbage and recycling are picked up each Monday. You can put your trash container and recycling bin out the night before. You must store the containers out of site from the street promptly the next day. Leaves and branches are picked up on Wednesday unless there is a holiday that week. Leaves and yard clippings must be in paper lawn bags. You can place them at the curb the day before. The board does periodic drive-through inspections and Homeside Properties will notify you of garbage cans left out more than 48 hours after pick-up.
On-street parking for more than 48 hours is a covenant violation. Owner vehicles are to be parked in the garage or in the driveway. Our streets were not designed for on-street parking. Parking on the street can block school buses, trash pick-up trucks, fire trucks and rescue vehicles. If you have guests that park on the street please ask them to park only on one side of the street.
Newspapers and yard trash should be collected and placed in trash containers. Please keep Chateau Walk clean and sharp. Pick-up newspapers and put them in the trash.
Charcoal grill and picnic tables at the pool are available for your use. You are invited to use the grill but we ask you clean up your ashes afterward. Do not place ashes in the garbage cans.
Closing documents for selling your home If you need documents or a payoff amount please contact Anne Lawrence of Homeside Properties at 678-248-8814 or email at alawrence@homesideproperties.com to receive closing statements for selling your home. There is a fee for this service. Be sure and obtain the pool card from the previous owner at closing. There is a $25.00 fee for a new pool card.
Amenities of Chateau Walk
CWHOA NEIGHBORHOOD improvements
Pool - Spring of 2020 we repainted the deck and gazebo concrete surfaces with cooling surface paint. Spring of 2018 we replaced the expansion joints in the concrete deck at the pool, our pool house was expanded and the bathrooms were improved. The pool interior surface was replastered with quartz. I tougher surface that will last much longer.
Pond - In Spring 2020 we added two new eight foot benches. The fence around the spillway was replaced after a storm caused extensive damage. The fence is now stained to match the rest of the fencing in the neighborhood. We also repaired all of the irrigation systems for the common areas. New commercial fountain added to pond. Great at night! We removed 800 lbs of algae and plan to add additional feeder fish.
Landscaping - Spring 2020 we added new roses to the pool area. Galt Landscapers have planted new landscaping in the entrance to the pool and in the parking lot island. They spread 200 bales of pine straw. . 2018 improvements will continue with additions to our landscaping.
Playground - Don't forget about the community playground we have for all to enjoy! The playground has new safe chip wood chips. The swings are now fixed and we added a toddler swing. Mats are under each swing and the slide to reduce ruts. We have a new ladder and two new coats of stain. Please come check out the refurbished playground.
Pond Gazebo We installed new commercial fountain and lighting in the pond. The gazebo has been renovated with new railing and benches. The roof was replaced and the entire gazebo was pressure washed and given new coat of stain. The gazebo has three motion detecting lights for your safety.
Pond - In Spring 2020 we added two new eight foot benches. The fence around the spillway was replaced after a storm caused extensive damage. The fence is now stained to match the rest of the fencing in the neighborhood. We also repaired all of the irrigation systems for the common areas. New commercial fountain added to pond. Great at night! We removed 800 lbs of algae and plan to add additional feeder fish.
Landscaping - Spring 2020 we added new roses to the pool area. Galt Landscapers have planted new landscaping in the entrance to the pool and in the parking lot island. They spread 200 bales of pine straw. . 2018 improvements will continue with additions to our landscaping.
Playground - Don't forget about the community playground we have for all to enjoy! The playground has new safe chip wood chips. The swings are now fixed and we added a toddler swing. Mats are under each swing and the slide to reduce ruts. We have a new ladder and two new coats of stain. Please come check out the refurbished playground.
Pond Gazebo We installed new commercial fountain and lighting in the pond. The gazebo has been renovated with new railing and benches. The roof was replaced and the entire gazebo was pressure washed and given new coat of stain. The gazebo has three motion detecting lights for your safety.
